TABLE HOST INSTRUCTIONS

​If at any point you have questions or need assistance, locate an event organizer. We have balloons tied to us!


The Essentials: -Orient yourself to your table and materials. -Help people find seats, disperse groups between tables.

  • Eat great food and play conversation game -Ask: What happened that was meaningful?
  • Fill out survey (in envelope)
  • Photo of group -Complete Guinness Letter
  • Clean-up


Step 1 - (4:15 to 4:45) Orientation and Preparation

● Choose a table - they are not assigned.

● Fill out a nametag and orient yourself to the materials at your seating table (i.e nametags, story cards, Guinness letter, surveys)

● Do the same with your area food table (i.e. plates, napkins, utensils and ingredient cards)

● Locate the closest trash, recycling and food receptacles and ask where your tables and chairs should be taken when the event is complete.


Step 2 – (4:45 to 5:15) Welcome guests

● Work with other table hosts to create diverse tables, dividing up large groups at different tables as they are comfortable.

● Place food brought by participants on the center table.

● If you there are less than five people at your table, you may decide to combine with another table in your area.

● Have participants fill out nametags and fill out ingredient cards. Check that everyone has a wristband.


Step 3 – (5:15 to 5:30) Fix plates

● Once your table and area is mostly full, invite participants fill their plates from the area food table and return to your table.


Step 4 – (5:30 to 6:30) Eat and Share Stories

● Invite participants to begin eating and explain the conversation game that will be used to invite storytelling and sharing. You could read this script: o On the table in front of us are Louisville Conversation Cards, a game designed to spark interesting conversation in our group. The cards have questions ranging in intimacy and depth, with 1 being the “easiest” and increasing in stacks 2 and 3. o Each person is invited to choose a card according to your comfort level. Please keep your answer to less than 3 minutes.

● The Table Host can go first and model an answer.

● Take turns going around the table selecting and commenting on the topic. Please remind participants to keep the sharing to less than 3 minutes.

● Encourage and support everyone’s participation, especially if there are children at the table. They may want to draw their answer on the table.

● Encourage participants to be mindful of the time and to keep their sharing to an appropriate length. Please leave 20 minutes for closing. Guinness World Record Participation Time - (5:45-6:15) For our record to be official, everyone must be participating together during the same 30 minutes. As a host, you are responsible for the count at your table. Does everyone have to be seated? No. Can I get more food? Yes! Can I go to the bathroom? Yes. Can I go to the playground? No, please within the boundary of the event so you can be counted!


Step 5 - (6:30 to 6:50) Closing

● Close the story sharing time by giving everyone a moment to reflect on the question. "What was meaningful that happened this evening?”​ Ask each participant to share their answer if they are comfortable. You may need to encourage comments to be limited to one or two minutes depending on time constraints.

● Distribute the brief survey​ and return in the envelope provided. This is important to help us create more meaningful events and to stay connected to participants.

● Is anyone willing to make a donation​ toward the costs of hosting The Big Table? All proceeds will go to the creation of similar events. The Global Human project is a non-profit organization. (Please give the envelopes to an event organizer at the end.)


Step 6 - (6:50 to 7:00ish) Group Photo and Cleaning Up​ **Needed for Guinness.**

● Have another Table Host in your area take a group photo with your cameras of your group members, as they are willing. 1) send photo to cathy.berkey@gmail.com​ and 2) share on social media (Facebook, Twitter, Instagram) using the hashtag #BigTable502​)

● Encourage participants to exchange contact information if they would like to stay connected and possibly host future small group potlucks!

● Instruct your participants on how to dispose of their food and paper products in appropriate receptacles and to retrieve their dishes and serving utensils from the area table.

● Ask participants to fold table and chairs and stack to the side of the road.


Step 7 - (7:00 to 7:30) Guinness Letter, Table Host Reflect, Clean-Up and Pack-Up

● Complete the Guinness Steward Letter. Return all hosting materials to event organizers (We have helium balloons tied to us!).

● Connect with other Table Hosts and organizers and share your experience. Your reflections are valued and important for creating future community conversation events.

● Remove paper covering and extra printed materials from your table and put in recycling bin.



Sunday, September 16

5:00 to 7:00 PM

@ Iroquois Park