TABLE HOST INSTRUCTIONS
If at any point you have questions or need assistance, locate an event organizer. We have balloons tied to us!
The Essentials: -Orient yourself to your table and materials. -Help people find seats, disperse groups between tables.
Step 1 - (4:15 to 4:45) Orientation and Preparation
● Choose a table - they are not assigned.
● Fill out a nametag and orient yourself to the materials at your seating table (i.e nametags, story cards, Guinness letter, surveys)
● Do the same with your area food table (i.e. plates, napkins, utensils and ingredient cards)
● Locate the closest trash, recycling and food receptacles and ask where your tables and chairs should be taken when the event is complete.
Step 2 – (4:45 to 5:15) Welcome guests
● Work with other table hosts to create diverse tables, dividing up large groups at different tables as they are comfortable.
● Place food brought by participants on the center table.
● If you there are less than five people at your table, you may decide to combine with another table in your area.
● Have participants fill out nametags and fill out ingredient cards. Check that everyone has a wristband.
Step 3 – (5:15 to 5:30) Fix plates
● Once your table and area is mostly full, invite participants fill their plates from the area food table and return to your table.
Step 4 – (5:30 to 6:30) Eat and Share Stories
● Invite participants to begin eating and explain the conversation game that will be used to invite storytelling and sharing. You could read this script: o On the table in front of us are Louisville Conversation Cards, a game designed to spark interesting conversation in our group. The cards have questions ranging in intimacy and depth, with 1 being the “easiest” and increasing in stacks 2 and 3. o Each person is invited to choose a card according to your comfort level. Please keep your answer to less than 3 minutes.
● The Table Host can go first and model an answer.
● Take turns going around the table selecting and commenting on the topic. Please remind participants to keep the sharing to less than 3 minutes.
● Encourage and support everyone’s participation, especially if there are children at the table. They may want to draw their answer on the table.
● Encourage participants to be mindful of the time and to keep their sharing to an appropriate length. Please leave 20 minutes for closing. Guinness World Record Participation Time - (5:45-6:15) For our record to be official, everyone must be participating together during the same 30 minutes. As a host, you are responsible for the count at your table. Does everyone have to be seated? No. Can I get more food? Yes! Can I go to the bathroom? Yes. Can I go to the playground? No, please within the boundary of the event so you can be counted!
Step 5 - (6:30 to 6:50) Closing
● Close the story sharing time by giving everyone a moment to reflect on the question. "What was meaningful that happened this evening?” Ask each participant to share their answer if they are comfortable. You may need to encourage comments to be limited to one or two minutes depending on time constraints.
● Distribute the brief survey and return in the envelope provided. This is important to help us create more meaningful events and to stay connected to participants.
● Is anyone willing to make a donation toward the costs of hosting The Big Table? All proceeds will go to the creation of similar events. The Global Human project is a non-profit organization. (Please give the envelopes to an event organizer at the end.)
Step 6 - (6:50 to 7:00ish) Group Photo and Cleaning Up **Needed for Guinness.**
● Have another Table Host in your area take a group photo with your cameras of your group members, as they are willing. 1) send photo to firstname.lastname@example.org and 2) share on social media (Facebook, Twitter, Instagram) using the hashtag #BigTable502)
● Encourage participants to exchange contact information if they would like to stay connected and possibly host future small group potlucks!
● Instruct your participants on how to dispose of their food and paper products in appropriate receptacles and to retrieve their dishes and serving utensils from the area table.
● Ask participants to fold table and chairs and stack to the side of the road.
Step 7 - (7:00 to 7:30) Guinness Letter, Table Host Reflect, Clean-Up and Pack-Up
● Complete the Guinness Steward Letter. Return all hosting materials to event organizers (We have helium balloons tied to us!).
● Connect with other Table Hosts and organizers and share your experience. Your reflections are valued and important for creating future community conversation events.
● Remove paper covering and extra printed materials from your table and put in recycling bin.
Sunday, September 16
5:00 to 7:00 PM
@ Iroquois Park